TABLE OF CONTENTS

ARTICLE 1 NAMES AND OBJECTS PAGE 4
ARTICLE 2 MEMBERSHIP AND DUES PAGE 4-5
ARTICLE 3 MEETINGS PAGE 5-6
ARTICLE 4 RULES OF ORDER PAGE 6-9
ARTICLE 5 ORDER OF BUSINESS PAGE 9
ARTICLE 6 ELECTED BRANCH OFFICERS PAGE 10
ARTICLE 7 DUTIES OF ELECTED OFFICERS PAGE 10-23
PRESIDENT PAGE 10-12
VICE PRESIDENT PAGE 12-13
SECRETARY PAGE 13-14
TREASURER PAGE 14
TRUSTEES PAGE 15-16
SERGEANT-AT-ARMS PAGE 16-17
HBR/MBA/NSBA PAGE 17-18
STEWARDS PAGE 18-19
ALTERNATE STEWARDS PAGE 19
LEGISLATIVE LIAISON PAGE 20
CHAIRPERSONS:
REFRESHMENTS COMMITTEE PAGE 20-21
PUBLICATIONS COMMITTEE (EDITOR) PAGE 21
MEMBERSHIP COMMITTEE PAGE 22
RECREATION COMMITTEE PAGE 22
AFL-CIO DELEGATES PAGE 22
ARTICLE 7 (CONTINUED)
ALTERNATE AFL-CIO DELEGATES PAGE 22-23
SECTION 17 FAILURE TO DISCHARGE DUTIES PAGE 23
ARTICLE 8 EXECUTIVE BOARD & BOARD OF OFFICERS PAGE 23-24
ARTICLE 9 DELEGATES PAGE 24-27
ARTICLE 10 NOMINATIONS AND ELECTIONS PAGE 27-29
ARTICLE 11 VACANCIES OF ELECTED OFFICE PAGE 29
ARTICLE 12 STANDING AND SPECIAL COMMITTEES PAGE 29-30
ARTICLE 13 EXPENSES OF OFFICERS OR MEMBERS PAGE 31-33
ARTICLE 14 CHARGES AND APPEALS PAGE 33
ARTICLE 15 BENEVOLENT FUND PAGE 33-34
ARTICLE 16 FUNDS PAGE 34-37
SCHOLARSHIPS PAGE 33-36
STEWARD OF THE YEAR COMMITTEE PAGE 36-37
ARTICLE 17 RETIREES PAGE 38
ARTICLE 18 AUTHORITY, AMENDMENTS & ALTERATIONS PAGE 38

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ARTICLE 1
NAMES AND OBJECTS

Section 1.
This subordinate Branch shall be known as Royal Oak Merged Branch 3126 of the National Association of Letter Carriers.

Section 2.
The object of this Branch is to unite all Letter Carriers in the area who are eligible for membership under Article 2, Section 2, of the National Constitution, into one harmonious body for their mutual benefit, and to assist the National Association in its efforts to improve the USPS.

ARTICLE 2
MEMBERSHIP AND DUES

Section 1.
Application for membership shall be open to all employees of the United States Postal Service regardless of race, sex, religion, age, or national origin.

Section 2.
Application for membership must be on Form 1187 and a Branch Membership Application. The applications must include name, current mailing address, telephone number, social security number, date of birth, and applicant’s signature.

Section 3.
A member transferring into the Branch, upon acceptance of being a member in good standing from the losing Branch, shall be admitted into the Branch under the provisions outlined in Sections 4 and 5 (below).

Section 4.
The dues for active members of Branch 3126 will be in accordance with the minimum dues structure dictated by the National Constitution, plus the MSALC per capita tax, the Metro Detroit AFL-CIO dues, and $.50 contribution to the Building Fund as stated in Article 16, Section 5. See Article 7, Section 2A of the Constitution of the National Association of Letter Carriers.

Section 5.
Any member failing to pay any fines, assessments or monthly dues within thirty (30) days after the same shall forfeit his/her membership. He/she shall vacate any office held in the Branch or Association, effective on the date of such forfeiture. He/she shall not be entitled to vote in the Branch, and he/she shall not be eligible for nomination or election to any office. Provided, that the Branch, for good and sufficient reason under reasonable rules uniformly applied, may extend the thirty (30) day period for not more than an additional sixty (60) days. A former member whose membership has been forfeited may be reinstated by the payment of back fines, assessments, and dues, as well as such reinstatement fee as the Branch may prescribe by reasonable rules, uniformly applied.

Section 6.
Any member who voluntarily or otherwise, holds, accepts, or applies for a supervisory position in the Postal Service for any period of time, whether 1 day or fraction thereof, either detailed, acting, probationary or permanently shall be ineligible to attend Branch functions or participate in Branch sponsored activities that are exclusive to Branch members, including incentive awards, for a period of 2 years after their application for and/or service in such supervisory capacity, whichever is later.

ARTICLE 3
MEETINGS

Section 1.
The regular meeting of this Branch shall be held on the first Thursday of each month at 7:30pm unless a change of date is voted on and approved by a majority of the members present at a regular Branch meeting. The Secretary or his/her designee shall send notification to each member, if there is a change.

Section 2.
Special branch meetings shall be called by the President upon request of at least twenty-five (25) members in good standing (in writing) or by a vote of the Branch. Notification of such meetings, stating the object of the call, shall be given the membership by the Secretary, as directed by the Branch, or as required by the By-Laws.

Section 3.
No business shall be transacted at the special meeting other than that for which the meeting was called.

Section 4.
Twenty-five (25) members in good standing shall constitute a quorum at all regular and special meetings.

Section 5.
The meeting shall be called to order at the time prescribed in the By-Laws if a quorum is present. The only business that can be transacted in the absence of a quorum is to take measures to obtain a quorum, to fix time to which to adjourn, and to adjourn or to take recess.

Section 6.
In the absence of the President, and Vice-President any member in good standing may be elected to preside by a majority of those present.

Section 7.
Alcoholic beverages will not be served while the Branch is in official session. Smoking will not be permitted while the Branch is in official session.

Section 8.
Any postal employee that is eligible to be a member of the NALC shall be allowed to attend one Regular Membership Meeting as a guest. In order to attend any further Branch Meetings, Regular or Special, he/she must have filed Form 1187 and a Branch Membership Application by the date of the meeting. Said application shall be given to the Branch Secretary. All guests must sign the attendance sheet and the Sergeant-at-Arms shall notify the membership of any guests present.

Section 9.
Any person, outside of the member’s immediate family, who wishes to attend a Regular Branch Meeting, as a guest, must make their request to attend prior to the meeting in question. The president will make the determination whether to grant this request.

ARTICLE 4
RULES OF ORDER

Section 1.
The business shall be conducted as prescribed in the Order of Business.

Section 2.
During the reading of minutes, communications, bills or papers, and/or when a member is addressing the presiding officer or the branch, silence must be maintained by all others in the room; also the president may require an interval of silence in MEMORIA, either in his/her own behalf or on a motion passed by the branch.

Section 3.
A) The presiding officer shall preserve order, and announce the decision of the Branch on all subjects. He/she may speak on points of order and shall decide questions of order without debate, subject, however, to an appeal to the Branch by any member in good standing, which must be seconded, then the question before the membership shall be, “Shall the decision of the Chair stand as the judgement of the Branch?” The question shall be put without debate.

B) The presiding officer shall not have the right to speak on any motion before the membership while presiding, except for an explanation, and if he/she relinquishes his/her position, in order to speak on a motion, he/she shall not resume his/her position until such motion has been passed, defeated, or tabled.

C) Before putting a question to a vote, the presiding officer shall ask, “Are all ready for the question?” If none rise to speak, he/she shall rap for attention and put the question, no one shall be allowed to speak on the motion after the rap to attention.

Section 4.
If two or more members rise at the same time to speak, the presiding officer shall decide which is entitled to the floor, and his/her decision is final and not debatable.

Section 5.
A member rising to make a motion or present a resolution may preface it with a few remarks pertinent to the question he/she desires to present to the meeting, which shall not preclude him/her from speaking on the motion, and upon due request he/she may close the debate thereon.

Section 6.
A question shall not be subject to debate until it has been seconded and stated from the chair, and it shall be put in writing at the request of three members.

Section 7.
Each member shall stand and respectfully address the chair, await recognition, and confine his/her remarks to the question under debate, avoiding all personalities and indecorous, ironical, or sarcastic language.

Section 8.
A member shall not be interrupted while speaking, except by a call to order or for the purpose of explanation; if called to order, he/she will at once be seated and remain so until the question of order be decided except as provided in Section 3, thereof, when he/she may resume.

Section 9.
A member shall not speak more than once on a subject (two minute maximum) until all who wish to speak have had an opportunity to do so nor more than twice without permission of the chair or a majority of those present, unless he/she be conceded the time of another member; every member, in referring to an officer or another member, shall designate such officer or member by his/her proper title, according to his/her standing in the branch.

Section 10.
Any member may call for a division to the question, when the sense will admit it, but motions to strike out and insert shall be indivisible except on the option of the maker.

Section 11.
A motion to amend an amendment shall be in order, but a motion to amend an amendment to an amendment shall not be entertained. An amendment destroying the intent of the original motion or relating to a different subject matter shall not be in order.

Section 12.
On demand of a majority of the members present, a roll call vote shall be required to vote, unless excused by a majority vote of those present, and his/her name entered in the minutes of the meeting as voting yea or nay.

Section 13.
A motion to adjourn shall always be in order except:

A. When a member is in possession of the floor.
B. When a vote is being taken.
C. When it was the last motion or question put.
D. When it has been decided to act on the last question.
E. When a motion to reconsider a question which cannot be legally reconsidered at a subsequent meeting, is before the house.

A motion to adjourn is not debatable, but if carried, does not in itself constitute an adjournment, which must be done in due form.

Section 14.
A motion to lay on the table shall be decided without debate, and if carried cannot be reconsidered at the same meeting.

Section 15.
When a motion is tabled indefinitely, it cannot be brought up again at that meeting.

Section 16.
When the reading of any paper or other document is asked, and the same is opposed by two or more members, it shall be decided by majority vote.

Section 17.
When any motion is before the branch, no other motion shall be in order except:
A. To adjourn.
B. To lay on the table.
C. The previous question.
D. To postpone indefinitely.
E. To postpone to a specific time.
F. To divide.
G. To commit.
H. To amend.
These motions shall have preference in the order herein laid down.

Section 18.
On a motion, a majority of the branch may demand the previous question, which shall always be in this form: "Shall the main question be put?". And until it is decided, shall preclude all further motions or additions, amendments to the pending questions, and all further debate.

Section 19.
A motion for reconsideration shall not be received unless made in the same or next succeeding meeting, before adjournment, and must be made by a member who voted with the majority in the first instance.

Section 20.
A motion to repeal or rescind a motion shall be offered in writing and announced at a regular meeting or by notices on the bulletin boards in the several offices at least two (2) weeks before action shall be taken thereon, and shall only be in order when the motion to reconsider is no longer available.

Section 21.
When a blank is to be filled, the question shall first be on the highest sum or number, or the longest or latest time proposed, and when blanks are to be filled by a name or names, the vote shall be on the names in the order of their nomination.

Section 22.
All questions of priority of business shall be decided by the presiding officer without debate.

Section 23.
These rules may be altered or amended in the same manner as prescribed for the alteration or amendment of the by-laws of the branch.

Section 24.
Any subject not covered by these rules shall be governed by THE SCOTT, FORESMAN ROBERTS RULES OF ORDER NEWLY REVISED 1990 EDITION.

ARTICLE 5
ORDER OF BUSINESS

Section 1.
A. Roll call of officers.
B. Reading of the minutes of previous meeting.
C. Reading of communications, notices, bills, etc.
D. Applications for membership (including initiation).
E. Balloting for candidates for office.
F. Treasurers report.
G. Unfinished business.
H. New business.
I. Good of the association.
J. Monthly drawing.
K. Adjournment.

Section 2.
The Branch, at its discretion, by a majority vote, may change its regular order of business, in order to accommodate speakers, or get to a point of business as the members’ present and voting desire.

ARTICLE 6
ELECTED BRANCH OFFICERS

Section 1.
The elected officers of the Branch shall be; President, Vice-President, Secretary, Treasurer, Sergeant-at-Arms, Five (5) Trustees, Health Benefits Representative-MBA\NSBA.

Section 2.
All officers shall be elected by referendum ballot biennially and hold office for two (2) years, or until their successors are duly elected and qualified.

Section 3.
All shop stewards and alternates shall be elected by the majority of the members regularly assigned to each specific office or unit. If no steward or alternate steward is nominated, the President shall appoint one. Stewards shall be elected for two (2) year terms. The term of office for an appointed steward/alternate will be at the discretion of the president until the next election. The complement of stewards shall be as outlined in Article 17, Section 2, of the National Agreement.

Section 4.
In addition to the duties assigned each officer, he/she shall perform such duties as the Branch or President may direct from time to time.

Section 5.
The President, Vice-President, Secretary, and Treasurer shall be bonded and the cost of such bonding shall be borne by the Branch.

ARTICLE 7
DUTIES OF ELECTED OFFICERS

Section 1.
PRESIDENT - Aside from those duties outlined in Article 6 of the Constitution of Subordinate Branches, he/she shall be first Delegate to the State and National Conventions, or duly called conferences or meetings. He/she shall perform other duties as the Branch or By-Laws may require, with compensation as determined by the Branch and/or By-laws.

A. It shall be the duty of the President to call a meeting of the Executive Board at least once a month to plan policy and procedure and pass on recommendations to the membership.

B. It shall be the duty of the President to call a meeting of the Stewards Committee at least once a month for the purpose of Stewards training and the dissemination of all relevant information as pertains to the National Working Agreement.

C. It shall be the duty of the President to work in the best interest of the Branch on a part time basis a minimum of two (2) days per week. For the faithful performance in carrying out these duties he/she shall receive a salary equal to a Grade 1 Step O Letter Carrier for all hours worked (a maximum of eight hours per calendar day). He/she shall also be reimbursed for all lost benefits resulting from this action. The salary will be in addition to expenses allowed under Article 13 of these By-Laws.

D. It shall be the duty of the President to designate an officer or member to work one day a week, if and as needed, in the best interest of the Branch. He/she shall be reimbursed for all hours worked and benefits in the same manner as Article 7, Section 1C of the Branch By-Laws.

E. He/she shall by virtue of his/her office be Chief Steward for the Branch and he/she may delegate such authority to other members.

F. It shall be the duty of the President or his/her designee to attend all Committee of Presidents Meetings. He/she shall be reimbursed for all lost time and benefits, in the same manner as Article 7, Section 1C of the Branch By-Laws. In addition he/she will receive expenses to cover travel, and lodging plus up to $75 per day for reasonable expenses with any unused portion returned to the branch. Documentation must be submitted to substantiate expenses.

G. It shall be the duty of the President to attend the National Rap Session that was established at the 1992 National Convention. He/she shall be reimbursed for all lost time and benefits, in the same manner as Article 7, Section 1C of the Branch By-Laws. In addition he/she will receive expenses to cover travel, and lodging plus up to $75 per day for reasonable expenses with any unused portion returned to the branch. Documentation must be submitted to substantiate expenses.

H. It shall be the duty of the President to appoint members to serve as Chairperson of the various Committees outlined in Article 12 of these By-Laws. The appointments will be made at the Regular Membership Meeting that includes the installation of officers. Any member who voluntarily or otherwise, holds, accepts, or applies for a supervisory position in the Postal Career Service for any period of time, whether one (1) day or fraction thereof, either detailed, acting, probationary or permanently, shall be ineligible to hold the position of Chairperson for a period of two (2) years after termination of such supervisory status.

I. It shall be the duty of the President or his/her designee to visit each installation at least once every six (6) months.

J. It shall be the duty of the President to submit, to the Editor, a report/article for each issue of the Branch Newspaper.

K. It shall be the duty of the President to serve as Chairperson of the By-Laws Committee established in Article 18, Section 7 of the Branch By-Laws.

L. By the Regular Membership Meeting in January of each year the President will submit a report to the Chairperson of the Committee established in Article 13, Section 9 of the Branch By-Laws. This report will include a detailed account of all expenses incurred the previous year, with the applicable receipts, that encompass expense money received in accordance with Article 13, Section 1 of the Branch By-Laws.

M. Upon his/her termination of office the President shall deliver to the Chairperson of the Executive Board all books and papers together with all other property of the Branch in his/her possession upon expiration of term of office.

N. It shall be the duty of the President to attend the Installation of National Officers, when held. He/she will receive expenses to cover travel, and lodging plus up to $75 per day for reasonable expenses.

O. It shall be the duty of the President to attend all monthly Branch and Executive Board meetings unless he/she is excused for those reasons cited in Article 9, Section 3.

Section 2.
VICE-PRESIDENT - The Vice-President shall perform all duties as outlined in Article 6 of the National Constitution for Subordinate Branches and any other duties assigned by the President, the By-Laws or the Branch. It shall be the duty of the Vice-President to work in the best interest of the Branch on an as needed basis as determined by the President. He/she shall be reimbursed for all hours worked and benefits in the same manner as Article 7, Section 1C of the Branch By-Laws. He/she shall be a delegate to the State and National Conventions or duly called conferences or meetings, with compensation as determined by the Branch and/or By-Laws.

A. The Vice-President shall preside in the absence of the President and shall discharge all duties that are assigned that office.

B. It shall be the duty of the Vice President or his/her designee to attend one Committee of Presidents Meeting per year. He/she shall be reimbursed for all lost time and benefits, in the same manner as Article 7, Section 1C of the Branch bylaws. In addition he/she will receive expenses to cover travel, and lodging plus up to $75 per day for reasonable expenses with any unused portion returned to the branch. Documentation must be submitted to substantiate expenses.

C. It shall be the duty of the Vice President to attend all monthly Branch and Executive Board meetings unless he/she is excused for those reasons cited in Article 9, Section 3.

D. It shall be the duty of the Vice-President to be a member of the Stewards Committee and assist the President in conducting Stewards meetings and Stewards training.

E. It shall be the duty of the Vice-President to keep accurate records of attendance at Executive Board, Stewards, and Branch meetings.

F. It shall be the duty of the Vice-President to submit, to the Editor, a report/article for each issue of the Branch Newspaper.

G. It shall be the duty of the Vice-President to serve on the By-Laws Committee established in Article 18, Section 7 of the Branch By-Laws.

H. By the Regular Membership Meeting in January of each year the Vice-President will submit a report to the Chairperson of the Committee established in Article 13, Section 9 of the Branch By-Laws. This report will include a detailed account of all expenses incurred the previous year, with the applicable receipts, that encompass expense money received in accordance with Article 13, Section 1 of the Branch By-Laws.

I. Upon his/her termination of office the Vice-President shall deliver to the Chairperson of the Executive Board all books and papers together with all other property of the Branch in his/her possession upon expiration of his/her term of office.

Section 3.
SECRETARY - The Secretary shall perform all duties as outlined in Article 6 of the National Constitution for Subordinate Branches under the heading Recording Secretary and Financial Secretary, plus whatever other duties that may be assigned by the President, the By-Laws or the Branch. It shall be the duty of the Secretary to work in the best interest of the Branch on an as needed basis as determined by the President. He/she shall be reimbursed for all hours worked and benefits in the same manner as Article 7, Section 1C of the Branch By-Laws. By virtue of his/her office he/she shall be a delegate to the State and National Conventions or duly called conferences or meetings, with compensation as determined by the Branch.

A. It shall be the duty of the Secretary to record all funds received by the Branch and turn over same to the Treasurer for deposit.

B. It shall be the duty of the Secretary to administer a petty cash account and maintain an accurate ledger of all funds spent and turn over such ledger to the Branch Trustees when they conduct an audit.

C. It shall be the duty of the Secretary to administer a postage account, which includes the postage meter, mailing permit fees and accounts, and P.O. Box rental fees.

D. It shall be the duty of the Secretary to keep a correct record of the proceedings of the Branch (Executive Board Meeting and Regular Membership Meeting) in a book to be kept for that purpose.

E. It shall be the duty of the Secretary to attend all monthly Branch and Executive Board meetings unless he/she is excused for those reasons cited in Article 9, Section 3.

F. It will be the duty of the Secretary to submit, to the Editor, a report/article for each issue of the Branch Newspaper.

G. It shall be the duty of the Secretary to serve on the By-Laws Committee established in Article 18, Section 7 of the Branch By-Laws.

H. By the Regular Membership Meeting in January of each year the Secretary will submit a report to the Chairperson of the Committee established in Article 13, Section 9 of the Branch By-Laws. This report will include a detailed account of all expenses incurred the previous year, with the applicable receipts, that encompass expense money received in accordance with Article 13, Section 1 of the Branch By-Laws.

I. It shall be the duty of the Secretary to be in attendance, to assist, for all inventories and audits conducted pursuant to Article 7, Section 8A and Section 8B of the Branch By-Laws.

J. It shall be the duty of the Secretary to keep a record of all members that includes information supplied on Form 1187, Form 1189 and the Branch Membership Application. It shall also be the responsibility of the Secretary to keep this information updated and report any changes to the National Secretary.

K. Upon his/her termination of office the Secretary shall deliver to the Chairperson of the Executive Board all books and papers together with all other property of the Branch in his/her possession upon expiration of his/her term of office.

Section 4.
TREASURER - The Treasurer shall perform all of the duties as outlined in Article 6 of the National Constitution of Subordinate Branches plus whatever other duties that may be assigned by the President, the By-Laws or the Branch. It shall be the duty of the Treasurer to work in the best interest of the Branch on an as needed basis as determined by the President. He/she shall be reimbursed for all hours worked and benefits in the same manner as Article 7, Section 1C of the Branch By-Laws. By virtue of his/her office he/she shall be a delegate to the State and National Conventions or duly called conferences or meetings, with compensation as determined by the Branch and/or By-Laws.

A. It shall be the duty of the Treasurer to deposit all funds received as dictated by the Branch By-Laws.

B. It shall be the duty of the Treasurer to keep a record of all properties, investments, accounts and funds, of the Branch. The Treasurer will make a report of these records at each Regular Membership Meeting. Such reports shall be open for inspection at all times.

C. It shall be the duty of the Treasurer to be in attendance, to assist, for all inventories and audits conducted pursuant to Article 7, Section 8A and Section 8B of the Branch By-Laws.

D. It shall be the duty of the Treasurer to attend all monthly Branch and Executive Board meetings unless he/she is excused for those reasons cited in Article 9, Section 3.

E. It shall be the duty of the Treasurer to submit, to the Editor, a Treasurers Report for each issue of the Branch Newspaper.

F. It shall be the duty of the Treasurer to serve on the By-Laws Committee established in Article 18, Section 7 of the Branch By-Laws.

G. It shall be the duty of the Treasurer to serve as the Chairperson of the Expense Committee established in Article 13, Section 9 of the Branch By-Laws.

H. By the Regular Membership Meeting in January of each year the Treasurer will submit a report to the Committee established in Article 13, Section 9 of the Branch By-Laws. This report will include a detailed account of all expenses incurred the previous year, with the applicable receipts, that encompass expense money received in accordance with Article 13, Section 1 of the Branch By-Laws.

I. Upon his/her termination of office the Treasurer shall deliver to the Chairperson of the Executive Board all books and papers together with all other property of the Branch in his/her possession upon expiration of his/her term of office.

Section 5.
TRUSTEES - The Trustees will perform all duties as outlined in Article 6 of the National Constitution for Subordinate Branches and any other duties as assigned by the President, the By-Laws or the Branch. It shall be the duty of the Trustees to work in the best interest of the Branch on an as needed basis as determined by the President. He/she shall be reimbursed for all hours worked and benefits in the same manner as Article 7, Section 1C of the Branch By-Laws.

A. The Trustee who received the highest number of votes in the Branch Election will automatically become the Chairperson of the Executive Board. In that capacity he/she will chair the meetings of the Executive Board in lieu of the Branch President. If that person is absent from an Executive Board Meeting, the next highest vote receiver shall assume the duties of Chairperson. The process will continue, in the above fashion to the last Trustee. If all the Trustees are absent from an Executive Board Meeting the President will Chair that Executive Board Meeting.

1. The Chairperson of the Executive Board will be responsible for collecting all books and papers together with all other property of the Branch that is in the possession of any officer upon expiration of their term of office.

2. It shall be the duty of the Chairperson of the Executive Board to attend all monthly Branch and Executive Board meetings unless he/she is excused for those reasons cited in Article 9, Section 3.

3. It shall be the duty of the Chairperson of the Executive Board to serve on the By-Laws Committee established in Article 18, Section 7 of the Branch By-Laws.

4. It shall be the duty of the Chairperson of the Executive Board to insure that the Branch audits are conducted as outlined in Article 7, Section 5D of the Branch By-Laws.

5. It shall be the duty of the Chairperson of the Executive Board to schedule the inventory of Branch property as outlined in Article 7, Section 5C.

6. It shall be the duty of the Chairperson of the Executive Board to submit, to the Editor, a report/article for each issue of the Branch Newspaper.

7. By the Regular Membership Meeting in January of each year the Chairperson of the Executive Board will submit a report to the Chairperson of the Committee established in Article 13, Section 9 of the Branch By-Laws. This report will include a detailed account of all expenses incurred the previous year, with the applicable receipts, that encompass expense money received in accordance with Article 13, Section 1 of the Branch By-Laws.

8. Upon his/her termination of office the Chairperson of the Executive Board shall deliver to the President all books and papers together with all other property of the Branch in his/her possession upon expiration of their term of office.


B. The Trustees shall have the power to authorize, by majority consent, the Secretary to draft a warrant at the direction of the President, reasonable funds for specific purposes, when funds are needed to conduct branch business between Regular Membership Meetings.

C. The Trustees will inventory all property of the Branch once a year and maintain a listing of the same. Further, the Trustees will report to the Branch their finding on the status of that inventory.

D. Trustees will audit all financial records once every three (3) months and report their findings to the Branch. The audits will be conducted in February, May, August and November.

E. It shall be the duty of the Trustees to attend all monthly Branch and Executive Board meetings unless he/she is excused for those reasons cited in Article 9, Section 3.

F. It shall be the duty of the Trustees to serve on the By-Laws Committee established in Article 18, Section 7 of the Branch By-Laws.

G. By the Regular Membership Meeting in January of each year the Trustees will submit a report to the Chairperson of the Committee established in Article 13, Section 9 of the Branch By-Laws. This report will include a detailed account of all expenses incurred the previous year, with the applicable receipts, that encompass expense money received in accordance with Article 13, Section 1 of the Branch By-Laws.

H. Upon his/her termination of office the Trustees shall deliver to the Chairperson of the Executive Board all books and papers together with all other property of the Branch in his/her possession upon expiration of their term of office.

Section 6.
SERGEANT-AT-ARMS. - The Sergeant-At-Arms shall perform all the duties as outlined in Article 6 of the National Constitution for Subordinate Branches, and any other duties assigned by the President, the By-Laws or the Branch. It shall be the duty of the SERGEANT-AT-ARMS to work in the best interest of the Branch on an as needed basis as determined by the President. He/she shall be reimbursed for all hours worked and benefits in the same manner as Article 7, Section 1C of the Branch By-Laws.

A. It shall be the duty of the Sergeant-At-Arms to be responsible for the preparation of the meeting hall for the Regular Membership Meetings including transporting and setting up the PA system and insuring the key is obtained.

B. It shall be the duty of the Sergeant-at-Arms to maintain order at all Regular Membership and Special Meetings.

C. It shall be the duty of the Sergeant-At-Arms to attend all monthly Branch and Executive Board meetings unless he/she is excused for those reasons cited in Article 9, Section 3.

D. It shall be the duty of the Sergeant-at-Arms to serve on the By-Laws Committee established in Article 18, Section 7 of the Branch By-Laws.

E. It shall be the duty of the Sergeant-at-Arms to have all members and guests sign in on an attendance sheet at Regular Membership and Special Meetings and turn over same to the Vice-President.

F. By the Regular Membership Meeting in January of each year the Sergeant-at-Arms will submit a report to the Chairperson of the Committee established in Article 13, Section 9 of the Branch By-Laws. This report will include a detailed account of all expenses incurred the previous year, with the applicable receipts, that encompass expense money received in accordance with Article 13, Section 1 of the Branch By-Laws.

G. Upon his/her termination of office the Sergeant-at-Arms shall deliver to the Chairperson of the Executive Board all books and papers together with all other property of the Branch in his/her possession upon expiration of his/her term of office.

Section 7.
HEALTH BENEFITS REPRESENTATIVE/MBA/NSBA. - The HBR-MBA\NSBA must be a member of the NALC Health Benefit Plan. He/she shall perform all of the duties outlined in Article 6 of the National Constitution for Subordinate Branches, and any other duties as assigned by the President, the By-Laws or the Branch. It shall be the duty of the HEALTH BENEFITS REPRESENTATIVE/MBA/NSBA to work in the best interest of the Branch on an as needed basis as determined by the President. He/she shall be reimbursed for all hours worked and benefits in the same manner as Article 7, Section 1C of the Branch By-Laws.

A. The HBR-MBA/NSBA shall assist letter carriers and their families in filing claims, providing claim forms, and contacting the NALC Health Benefit Plan for information when requested by the member. Aid members in obtaining itemized bills/reports. Also act as a liaison between member and National with regards to claims.

B. The HBR-MBA/NSBA shall keep current on NALC Health Benefit Plan coverage.

C. The HBR-MBA/NSBA shall maintain adequate claims supplies and related material.

D. The HBR-MBA\NSBA shall make a report at each Regular Membership Meeting.

E. It shall be the duty of the HBR-MBA\NSBA to attend all monthly Branch and Executive Board meetings unless he/she is excused for those reasons cited in Article 9, Section 3.

F. It shall be the duty of the HBR-MBA/NSBA to serve on the By-Laws Committee established in Article 18, Section 7 of the Branch By-Laws.

G. It shall be the duty of the HBR-MBA/NSBA to submit, to the Editor, a report/article for each issue of the Branch Newspaper.

H. By the Regular Membership Meeting in January of each year the HBR-MBA/NSBA will submit a report to the Chairperson of the Committee established in Article 13, Section 9 of the Branch By-Laws. This report will include a detailed account of all expenses incurred the previous year, with the applicable receipts, that encompass expense money received in accordance with Article 13, Section 1 of the Branch By-Laws.

I. It shall be the duty of the HBR-MBA/NSBA to attend the yearly Health Benefits Seminar. He/she will receive expenses to cover travel and lodging plus up to $75 per day for reasonable expenses with any unused portion returned to the branch. Documentation must be submitted to substantiate expenses.

J. It shall be the duty of the HBR-MBA/NSBA to make station/unit visits during the open season for health benefits to make known current changes and promote and recruit new members to the NALC Health Benefits Plan. The HBR will be assigned, by the president, hours, not to exceed forty (40) hours, to accomplish this task and be compensated as per Article 7, Section 1C of the Branch By-Laws.

K. Upon his/her termination of office the HBR-MBA/NSBA shall deliver to the Chairperson of the executive Board all books and papers together with all other property of the Branch in his/her possession upon expiration of his/her term of office.

L. The HBR-MBA\NSBA shall assist letter carriers and their families in filing claims, providing claim forms, and contacting the NALC Mutual Benefit Association for information when requested by the member. Also act as a liaison between member and National with regards to claims.

M. The HBR-MBA\NSBA shall keep current on all MBA Plan coverage.

N. The HBR-MBA\NSBA shall maintain adequate claims supplies and related material.

Section 8.
STEWARDS - A Steward is a certified Union Official and therefore must carry out the policies and national goals of the NALC. A Steward is also the "enforcer" of the National Agreement. A Steward must represent Letter Carriers in their dealings with the Postal Service, by bargaining on an equal footing with postal supervisors. A Steward is the leader of the Letter Carriers they represent. As a leader they must act in a fair, even-handed manner to garner the most support and cooperation from fellow workers. A Steward is an organizer and must make every attempt to unionize all Letter Carriers they represent. A Steward is an educator and has the responsibility of keeping the union members they represent updated on the National Agreement, the NALC Constitution, labor laws, and postal rules and regulations.

A. It shall be the duty of a Steward to work in the best interest of the Branch with regards to the above stated matters. A Steward may be assigned other duties by the President, the By-Laws, and the Branch. It shall be the duty of the Steward to work in the best interest of the Branch on an as needed basis as determined by the President. He/she shall be reimbursed for all hours worked and benefits in the same manner as Article 7, Section 1C of the Branch By-Laws.

B. It shall be the duty of a Steward to attend the monthly Stewards Committee Meetings outlined in Article 12, Section 7 of the Branch By-Laws where they will keep the President informed of all grievances and working conditions in their respective work locations.

C. It shall be the duty of a Steward to participate in all Branch sponsored programs that relate to working conditions and enforcement of the National Agreement. Such as Employee Involvement, Leadership Pairs, Local Route Adjustment Panels, Article 8 Task Forces, Self-Directed Work Program, Stewards Training Seminars, Muscular Dystrophy Fund raising events, NALC Food Drive and so on.

D. It shall be the duty of a Steward to submit, to the Editor, an item for each issue of the Branch Newspaper.

E. By the Regular Membership Meeting in January of each year a Steward will submit a report to the Chairperson of the Committee established in Article 13, Section 9 of the Branch By-Laws. This report will include a detailed account of all expenses incurred the previous year, with the applicable receipts, that encompass expense money received in accordance with Article 13, Section 1 of the Branch By-Laws.

F. Upon his/her termination of office a Steward shall deliver to the President all books and papers together with all other property of the Branch in his/her possession upon expiration of their term of office.

G. It shall be the duty of a Steward to attend the monthly Branch meeting unless he/she is excused for those reasons cited in Article 9, Section 3.

Section 9.
ALTERNATE STEWARD - An Alternate Steward shall assume the duties of the Steward in his/her absence.

A. It shall be the duty of an Alternate Steward to work in the best interest of the Branch when assuming the duties of a Steward. An Alternate Steward may be assigned other duties by the President, the Steward, the By-Laws, and the Branch.

B. It shall be the duty of a Alternate Steward to attend the monthly Stewards Committee Meetings outlined in Article 12, Section 7 of the Branch By-Laws where they will keep the President informed of all grievances and working conditions in their respective work locations.

C. It shall be the duty of an Alternate Steward to participate in all Branch sponsored programs that relate to working conditions and enforcement of the National Agreement. Such as Employee Involvement, Leadership Pairs, Local Route Adjustment Panels, Article 8 Task Forces, Self-Directed Work Program, Stewards Training Seminars, Muscular Dystrophy Fund raising events, NALC Food Drive and so on.

D. By the Regular Membership Meeting in January of each year a Alternate Steward will submit a report to the Chairperson of the Committee established in Article 13, Section 9 of the Branch By-Laws. This report will include a detailed account of all expenses incurred the previous year, with the applicable receipts, that encompass expense money received in accordance with Article 13, Section 1 of the Branch By-Laws.

E. It shall be the duty of an Alternate Steward to attend the monthly Branch meeting unless he/she is excused for those reasons cited in Article 9, Section 3.

F. Upon his/her termination of office a Alternate Steward shall deliver to the President all books and papers together with all other property of the Branch in his/her possession upon expiration of their term of office.

Section 10.
LEGISLATIVE LIAISON - It shall be the duty of the Legislative Liaison to keep the membership informed and updated on all legislative matters that relate to the Postal Service, the NALC, and NARFE. It shall be the duty of the Legislative Liaison to work in the best interest of the Branch on an as needed basis as determined by the President. He/she shall be reimbursed for all hours worked and benefits in the same manner as Article 7, Section 1C of the Branch By-Laws.

A. It shall be the duty of the Legislative Liaison to serve on the By-Laws Committee established in Article 18, Section 7 of the Branch By-Laws.

B. It shall be the duty of the Legislative Liaison to submit, to the Editor, a report/article for each issue of the Branch Newspaper.

C. It shall be the duty of Legislative Liaison to attend the Regular Membership Meetings outlined in Article 3, Section 1 of the Branch By-Laws.

D. It shall be the duty of a the Legislative Liaison to attend the monthly Branch meeting unless he/she is excused for those reasons cited in Article 9, Section 3.

E. By the Regular Membership Meeting in January of each year the Legislative Liaison will submit a report to the Chairperson of the Committee established in Article 13, Section 9 of the Branch By-Laws. This report will include a detailed account of all expenses incurred the previous year, with the applicable receipts, that encompass expense money received in accordance with Article 13, Section 1 of the Branch By-Laws.

F. Upon his/her termination of office the Legislative Liaison shall deliver to the President all books and papers together with all other property of the Branch in his/her possession upon expiration of their term of office.

Section 11.
CHAIRPERSON - REFRESHMENTS COMMITTEE - It shall be the duty of the Chairperson of the Refreshments Committee to insure that refreshments are available at all Regular Membership Meetings and the December Christmas Party.

A. It shall be the duty of the Chairperson of the Refreshments Committee to submit receipts for all funds spent on refreshments for said meetings.

B. It shall be the duty of Chairperson of the Refreshments Committee to attend the Regular Membership Meetings outlined in Article 3, Section 1 of the Branch By-Laws and the December Christmas Party or find a replacement to carry out his/her duties.

C. By the Regular Membership Meeting in January of each year the Chairperson of the Refreshments Committee will submit a report to the Chairperson of the Committee established in Article 13, Section 9 of the Branch By-Laws. This report will include a detailed account of all expenses incurred the previous year, with the applicable receipts, that encompass expense money received in accordance with Article 13, Section 1 of the Branch By-Laws.

D. Upon his/her termination of office the Chairperson of the Refreshments Committee shall deliver to the President all books and papers together with all other property of the Branch in his/her possession upon expiration of their term of office.

E. Chairperson, Refreshments Committee will receive 5 hours of pay, as outlined in Article 7, Section 1C of the Branch By-laws, for each Branch or special meeting where he/she provides refreshments.

Section 12.
CHAIRPERSON OF PUBLICATIONS COMMITTEE (EDITOR) - It shall be the duty of the Chairperson of the Publications Committee to publish an issue of the Branch Newspaper Bi-monthly and any other duties as assigned by the President, the By-Laws, and the Branch. It shall be the duty of the Editor to work in the best interest of the Branch on an as needed basis as determined by the President. He/she shall be reimbursed for all hours worked and benefits in the same manner as Article 7, Section 1C of the Branch By-Laws.

A. The Bi-Monthly Newspaper will be published for the months of February, April, June, August, October and December. Up to $150.00 will be allotted per issue for necessary miscellaneous expenses per issue, plus collating expenses if done by a professional print shop. The expenses will be used for supplies, refreshments, etc. These receipts will be turned into the Trustees so they can conduct their audit.

B. It shall be the duty of the Chairperson of the Publications Committee to screen all material published in the Branch Newspaper and he/she will have final say in what is published. It shall also be the duty of the Chairperson of the Publications Committee to make the determination whether advertisements appear in the Branch Newspaper and whether a fee is charged for said advertisements. It shall be the duty of the Editor to maintain the New Vision mailing list. Also, it shall be the duty of the Editor to determine how the Branch Newspaper is distributed, making sure that at least one copy is mailed to the last known address of every member.

C. By the Regular Membership Meeting in January of each year the Chairperson of the Publications Committee will submit a report to the Chairperson of the Committee established in Article 13, Section 9 of the Branch By-Laws. This report will include a detailed account of all expenses incurred the previous year, with the applicable receipts, that encompass expense money received in accordance with Article 13, Section 1 of the Branch By-Laws.

D. Upon his/her termination of office the Chairperson of the Publications Committee shall deliver to the President all books and papers together with all other property of the Branch in his/her possession upon expiration of their term of office.

Section 13.
CHAIRPERSON MEMBERSHIP COMMITTEE - It shall be the duty of the Chairperson of the Membership Committee to attend and conduct New Employee Orientation as outlined in Article 17, Section 6 of the National Agreement and any other duties as assigned by the President, the By-Laws, and the Branch. It shall be the duty of the Chairperson of the Membership Committee to work in the best interest of the Branch on an as needed basis as determined by the President. He/she shall be reimbursed for all hours worked and benefits in the same manner as Article 7, Section 1C of the Branch By-Laws.

A. By the Regular Membership Meeting in January of each year the Chairperson of the Membership Committee will submit a report to the Chairperson of the Committee established in Article 13, Section 9 of the Branch By-Laws. This report will include a detailed account of all expenses incurred the previous year, with the applicable receipts, that encompass expense money received in accordance with Article 13, Section 1 of the Branch By-Laws.

B. Upon his/her termination of office the Chairperson of the Membership Committee shall deliver to the President all books and papers together with all other property of the Branch in his/her possession upon expiration of their term of office.

Section 14.
CHAIRPERSON RECREATION COMMITTEE - It shall be the duty of the Chairperson of the Recreation Committee to call meetings of the Recreation Committee for the purpose of organizing the Branch Picnic and Retirement Dinner Dance and any other duties assigned by the President, the By-Laws and the Branch.

Section 15.
AFL-CIO DELEGATES It shall be the duty of the AFL-CIO Delegates to attend the monthly Metro Detroit AFL-CIO meetings and the regular monthly Branch meetings. A report shall be given concerning the AFL-CIO meetings at each monthly Branch meeting.

A. By the Regular Membership Meeting in January of each year, the AFL-CIO Delegates will submit a report to the Chairperson of the Committee established in Article 13, Section 9 of the Branch By-laws. This report will include a detailed account of money received in accordance with Article 13, Section 1 of the Branch By-laws.

B. Upon his/her termination of office, the AFL-CIO Delegate shall deliver to the President all books and papers together with all other property of the Branch in his/her possession upon expirations of their term of office.

Section 16
ALTERNATE AFL-CIO DELEGATES It shall be the duty of the Alternate AFL-CIO Delegates to attend the monthly Metro Detroit AFL-CIO meetings. The Alternate AFL-CIO Delegates shall attend the regular monthly Branch meetings. A report shall be given concerning the AFL-CIO meetings attended at the following monthly Branch meeting.

A. By the Regular Membership Meeting in January of each year, the Alternate AFL-CIO Delegates will submit a report to the Chairperson of the Committee established in Article 13, Section 9 of the Branch By-laws. This report will include a detailed account of money received in accordance with Article 13, Section 1 of the Branch By-laws.

B. Upon his/her termination of office, the Alternate AFL-CIO Delegate shall deliver to the President all books and papers together with all other property of the Branch in his/her possession upon expirations of their term of office.

Section 17
Any elected Officer or Steward of the Branch who shall fail or neglect to discharge the duties of his/her office, or who may be guilty of gross misconduct, may be removed from office. These determinations shall be made by the members present and voting at the next regular Branch Meeting after which said charges were read to the Branch. The vote regarding any of the above matters may be continued once, by motion, to the following regular Branch Meeting.

A. Charges must be made in writing, specifying the offense, failure, neglect, or misconduct so as to fully apprise the officer or steward of the nature thereof, and shall be signed by a member of the Branch: and a copy of said charges, under seal of the Branch, shall be served upon him/her. Said charges shall be read by the Secretary at the first Regular Branch Meeting after service on the officer or steward.

B. Article 10, Section 3 through 8 of the National Constitution for Subordinate Branches will apply with regards to actions being taken with regards to charges being filed.

ARTICLE 8
EXECUTIVE BOARD & BOARD OF OFFICERS

Section 1.
The Executive Board shall consist of the President, Vice-President, Secretary, Treasurer, Sergeant-at-Arms, HBR- MBA\NSBA, and Trustees.

Section 2.
The Board of Officers shall consist of the elected officers listed in Article 8, Section 1 of the Branch By-Laws plus the Stewards, Alternate Stewards, Legislative Liaison, AFL-CIO Delegates, Alternate AFL-CIO Delegates and the Chairpersons appointed per Article 12, Section 1 of the Branch By-Laws.

Section 3.
Any member in good standing may attend any executive board or board of officers meeting, however they shall not participate in the discussion of the board activities unless so authorized by the board.

Section 4.
Any branch officer upon presenting their request to the executive board and/or membership may attend at the membership's discretion all seminars, schools, and/or meetings pertaining to their office that would promote the welfare of the branch. While attending these sessions, they shall receive reasonable expenses upon presentation of an itemized bill to the membership or a predetermined amount set by the branch. In the case of a predetermined amount set by the Branch for attendance at a school, seminar, and/or other meeting, the amount set by the Branch will be for attendance at ALL scheduled sessions of the seminar, school, and/or meeting appropriate to the person attending. If you choose to attend less than the scheduled sessions, you will be required to reimburse the Branch that portion of the predetermined amount appropriate to the sessions missed. Exceptions may be made for special circumstances such as illness by the Executive Board.

Section 5.
Any branch officer or steward who requests to attend, at the Branch's discretion, a seminar, school, and/or meeting pertaining to their office that would promote the welfare of the branch, or is mandated by the Branch By-Laws to attend a seminar, school, and/or meeting, must meet the following attendance requirements to receive compensation determined by the members voting at a Regular Membership Meeting:

1. Any elected Officer must have attended seventy-five percent (75%) of all Executive Board and Regular Membership Meetings for the twelve (12) months prior to the date that the membership votes to send the Officers to the above mentioned seminar, school, and/or meeting to be eligible for compensation.

2. Any Steward/Alternate Steward must have attended seventy-five percent (75%) of all Stewards and Regular Membership Meetings for the twelve (12) months prior to the date that the membership votes to send the Steward/Alternate Steward to the above mentioned seminar, school, and/or meeting to be eligible for compensation.

3. Any appointed officer must have attended seventy-five percent (75%) of all Regular Membership Meetings for the twelve (12) months prior to the date that the membership votes to send the appointed officer to the above mentioned seminar, school, and/or meeting to be eligible for compensation.

4. Any branch officer or steward who does not meet the attendance requirements outlined above will be eligible to have any registration fee for a seminar, school, and/or meeting paid as directed by members voting at a Regular Membership Meeting.

ARTICLE 9
DELEGATES

Section 1.
Nominations for election of delegates to a National and State Convention will be made at the Regular Branch meeting in October, prior to each National Convention, and their election by referendum ballot. The election results will be made at the December Branch Meeting. They will serve for a period of 24 months. These elections will be in concert with the Branch Elections, and will use the same deadlines as outlined in Article 10 of the Branch By-Laws.

Section 2.
The President of the Branch, or his/her designee shall be Chairperson of the Delegates.

Section 3.
Only members in good standing, elected as delegates to either the National or State Convention, who attended at least 75% of the last 24 Regular Branch Meetings, prior to nomination, shall be entitled to delegate compensation from the Branch. New members must have attended 75% of the Regular Branch Meetings since becoming members.
Any request to be excused from a Regular Membership Meeting as a result of being incapacitated due to illness or injury, annual leave, family medical leave, death of an immediate family member (defined as spouse, child, parent, grandparent, or sibling) or on approved union business must be submitted in writing, to the Executive Board no later than the next Regular Membership Meeting. Requests to be excused from a meeting must be submitted on the NALC Branch 3126 Absence Excuse Form. Documentation must be attached if appropriate.

A. Compensation will include travel, lodging, and up to $75.00 per day to cover meals and incidental expenses.

B. The Executive Board will determine the means of travel. Anyone making other travel arrangements will be compensated for their expenses up to the cost of the determined means of travel.

C. All delegates, compensated or un-compensated, will have their registration fee, National Dinner ticket (if attending), and KIM Dinner ticket (if attending) paid for by the Branch.

Section 4.
The alternate delegate receiving the highest number of votes shall be entitled to replace any elected delegate who is unable to attend the convention.

Section 5.
A. All delegates must attend all sessions of the convention unless otherwise directed or excused by the President of the Branch or the Chairperson of the delegates.

B. The Chairperson of the delegates will call a meeting of all delegates prior to leaving for the convention. All delegates will be required to attend this meeting unless excused by the chairperson of the delegates.

C. All delegates will be required to sit together during business sessions of the convention.

D. The Secretary, or other person appointed by the President, will take attendance periodically throughout the business sessions of the convention. Any delegate leaving the business session for lunch will be required to check out when leaving for lunch with the person taking attendance and check back in with him/her upon their return from lunch.

E. Delegates will be required to attend any caucus called by the Chairperson of the delegates unless excused by the Chairperson of the delegates.

F. Any person who fails to fulfill their obligation under this Article will be subject to the terms of Section 6 of this Article.

Section 6.
A. Failure to discharge such duties as assigned by the President and/or the Branch while a delegate, may, at the discretion of the president and/or the branch, cause forfeiture of all or part of any compensation formerly authorized, in accordance with Article 10 of the Constitution Governing Subordinate General Branches.

B. When a delegate of this branch receives compensation or anticipated expenses to attend any convention, school, seminar, etc., such as travel, lodging, meal expenses, and/or lost time, from another source, such as the State or National Association, that is equal to or exceeds the compensation that will be paid by the branch to the delegate, said delegate shall not be compensated by the branch and said compensation will revert to the next top vote receiving delegate.

Section 7.
All candidates for delegate must signify in writing their willingness to serve if elected. The secretary must receive a candidates letter of acceptance by 5:00pm on the Monday following nominations. The secretary will issue a receipt, acknowledging that candidates letter of acceptance.

Section 8.
Eligibility for nomination is governed by Article 5, Section 2, of the Constitution of Subordinate Branches.

Section 9.
All paid delegates attending a convention shall be lodged in the same place, subject to availability. The President will select the place where all delegates will be lodged. Exceptions to this By-Law must be approved by the membership at a regular branch meeting.

Section 10.
Any delegate who chooses to leave before the conclusion of the convention shall reimburse the branch at the rate of 1/5 for National Conventions, or 1/2 for State Conventions, of the total amount, for each day missed, unless excused by the president of the branch, or chairperson of the delegates, as per Section 5 of this Article.

Section 11.
The secretary shall inform the membership in the OFFICIAL NOTIFICATION OF BRANCH ELECTIONS that those candidates elected to the office of President, Vice-President, Secretary, Treasurer, by virtue of their being elected to that office are automatically delegates to any State or National convention during their term of office, with compensation as determined by the Branch.

Section 12.
The number of paid delegates sent by the Branch to the National Convention will be thirty six percent (36%) with rounding down. The number of paid delegates sent by the Branch, to the State Convention, will be eight percent (8%) with rounding down, of the amount of delegates allowed under the National Constitution and the Constitution of the Government of State Associations provided that those elected are qualified to be paid delegates under Article 9 Section 3 of the Branch By-Laws. This percentage will be in addition to the top four officers, who are automatic delegates.

ARTICLE 10
NOMINATIONS AND ELECTIONS

Nominations and elections will be for the following offices: President, Vice President, Secretary, Treasurer, Sergeant-at-Arms, Health Benefits Representative/Mutual Benefits Association Representative/National Sick Benefits Association Representative, five (5) Trustees, three (3) AFL-CIO Delegates, three (3) Alternate AFL-CIO Delegates, Stewards, Alternate Stewards, and delegates to the NALC State and National Conventions.

Section 1.
Candidates for all offices must signify, in writing, their willingness to serve if elected. Attached to this letter of acceptance will be the duties, as established in Article 7 of the Branch By-Laws, assigned to that specific office. The Secretary must receive a candidates letter of acceptance by 5:00pm on the Tuesday following nominations. The Secretary will issue a receipt, acknowledging that candidates letter of acceptance. Nominations for all offices will be held at the Regular Membership Meeting in October of odd-numbered years.

Section 2.
Any member in good standing shall be eligible for nomination, for any office in the branch, when they verify in writing that he/she has not served in a supervisory capacity for the twenty-four (24) months prior to nomination. Any member who voluntarily or otherwise, holds, accepts, or applies for a supervisory position in the Postal Career Service for any period of time, whether one (1) day or fraction thereof, either detailed, acting, probationary or permanently, shall be ineligible for nomination for a period of two (2) years after termination of such supervisory status.

Section 3.
The Secretary shall give notice of elections as required by the Constitution of the NALC, and see Article 9, Section 11 of these by-laws. This notice shall also include that the President, Vice-President, Secretary, and Treasurer will be Delegates to the National and State Conventions by virtue of their election to those offices.

Section 4.
The President shall, at the meeting at which nominations are made, appoint a member to serve as Chairperson of the Election Committee. It shall be the duty of the Chairperson of the Election Committee to secure and prepare a tally report and other election material. The President shall appoint five (5) members, who are not candidates for office of the current election, to assist the Chairperson in the preparation and counting of ballots. Any candidate may have his/her choice of a challenger to watch the counting of the ballots, if any so desire.

A. The Chairperson of the Election Committee will announce, at the meeting in which nominations are made, which delegates are eligible to be paid delegates. Any member who disputes the eligibility status of a nominated delegate must submit their objection in writing to the Chairperson of the Election Committee within five (5) calendar days. The entire election committee will review and submit their recommendation at the November Branch meeting. The members present at the November Meeting will determine the eligibility status of any disputed member.

Section 5.
After all votes have been counted, and a report of the results made to the Branch, the Chairperson of the Elections Committee will seal the ballots in an envelope. Ballots will be disposed of after one year, if no challenge is made.

Section 6.
If there are two (2) or more candidates for any office, the election will be by ballot and the plurality of all votes cast for such office shall be necessary to elect. When a tie vote is obtained, a runoff will be held between the candidates.

Section 7.
Ballots will be mailed to members between October 25 and November 1.

Section 8.
Election results will be read at the December Branch Meeting.

Section 9.
Ballots must be marked and treated in accordance with the instructions provided by the Elections Committee. Returned ballots must be received no later than November 24 to be valid.

Section 10.
It shall be the duty of the Elections Committee to secure all ballots after the closing date. The Elections Committee shall notify all concerned members as to the time and place the counting of the ballots will be performed. Observers must be afforded the opportunity to be present. Installation of officers shall be at the January Branch meeting following the election.

Section 11.
All stewards shall be elected by the regular members within the station or area they represent and hold office for two (2) years, or until their successors are duly elected and qualified.

Section 12.
It shall be the duty of the Elections Committee to insure that it is noted on the ballots that the President, Vice-President, Secretary, and Treasurer will be delegates to the National and State Conventions by virtue of their election to those offices.

ARTICLE 11
VACANCIES OF ELECTED OFFICE

Section 1.
Appointments to fill vacancies of elected offices shall be made by the President. Except in the case of the office of President, the Vice-President shall assume the office of President for the remainder of the term and the Vice-President's vacancy shall be filled as stated above.

Section 2.
The officer, serving under the provisions of this Article, shall be entitled to full honors and advantages of the office during the balance of the term.

ARTICLE 12
STANDING AND SPECIAL COMMITTEES

Section 1.
Standing committees of this Branch shall consist of the following:
A. Safety and Health Committee.
B. Recreation Committee.
C. E.E.O. Representative.
D. Such committees as are established by the USPS which our craft has representation.
E. Legislative Liaison.
F. Stewards Committee.
G. Refreshment Committee.
H. Publications Committee.
I. Negotiations Committee.
J. Elections Committee.
K. Scholarship Committee.
L. Muscular Dystrophy Association Committee.
M. OWCP Representative.
N. Food Drive Coordinator.
O. Bylaw Committee.
P. Special Committees as established by a majority of the members present at a regular Branch meeting.

Section 2.
The Committee Chairperson of each standing or special committee, not the prerogative of the USPS, shall be appointed by the President. His/her term of office will be at the discretion of the President.

Section 3.
To each Committee Chairperson falls the responsibility of vigorously pursuing his/her respective area of duty, and safe-guarding the interest of this Branch and its members at all times.

Section 4.
Each Committee Chairperson shall make periodic reports to the Branch to keep them abreast of various committee activities.

Section 5.
All committees, where applicable, shall report their proceedings in writing and shall not be discharged until all debts contracted by them have been paid. Any expenses incurred by any committee must have the prior approval of the Branch or the Executive Board.

Section 6.
The report of the majority is the report of the committee. The minority may submit a report after the majority report, and ask for its adoption only as a substitute.

Section 7.
The Stewards Committee will meet once a month as directed by the President of the Branch.

Section 8.
Any and all paid committees will be compensated at the rate outlined in Article 7, Section 1 of the Branch By-Laws for all time spent on official committee business. All time spent must have prior approval of the Branch President. The Branch will determine which committees will be paid committees with the exception of: Publications Committee, and Elections Committee, which will be paid committees.

Section 9.
The Chairperson of the Publications Committee (Editor) will be allowed (40) hours for each issue of the Branch Newspaper. Any additional time needed will require prior approval of the Branch President.

ARTICLE 13
EXPENSES OF OFFICERS OR MEMBERS

Section 1.
The following expenses will be paid to persons serving in the offices listed. All expenses will be paid at the hourly rate of a Grade 1 Step O Letter Carrier as of January 1 of the year in which the expenses are paid. The amounts stated are annual expenses, which will be paid semi-annually, in June and December, with increases as reflected in Article 13, Section 8 of the Branch By-Laws:
President will receive the equivalent of up to 10 hours per month. Vice-President will receive the equivalent of up to 8 hours per month. Secretary will receive the equivalent of up to 6 hours per month. Treasurer will receive the equivalent of up to 6 hours per month. Sgt.-at-Arms will receive the equivalent of up to 1.5 hours per month. HBR-MBA/NSBA will receive the equivalent of up to 1.5 hours per month. Stewards will receive the equivalent of up to 3 hours per month. Trustees will receive the equivalent of up to 1.5 hours per month. Alternate Stewards will receive the equivalent of up to 1.5 hours per month. Legislative Liaison will receive the equivalent of up to 1.5 hours per month. Chairperson, Publications Committee will receive the equivalent of up to 4 hours per issue of New Vision published. AFL-CIO Delegates will receive the equivalent of up to 1.5 hours per month. Alternate AFL-CIO Delegates will receive the equivalent of up to 1 hour per month.
This change will be retroactive to December of 2004 and reflected in the June 2005 expense payments. All amounts will be rounded up to the nearest dollar. These expenses are intended for any normal and usual expenses incurred in the performance of the duties of the elected/appointed office, such as mileage, phone calls, meetings, etc.
The officer/steward/member will receive reimbursement for documented expenses submitted to the branch up to the hourly figure listed above. Exceptions include lost time, and lodging for seminars and conventions, etc. All expenses above those amounts listed above must be approved by the President or the Executive Board and will be paid as soon as they are ordered by a majority vote of the members present and voting at a Regular Branch Meeting, as required by Article 12, Section 3 of the Constitution for Subordinate Branches, in accordance with Article 16, Section 3 of these By-Laws.

a. Request to receive expenses must be submitted on the NALC Branch 3126 Officers/Stewards Expense Report. The deadline to be eligible to receive the June expenses the form and receipts must be submitted by June 25th and the December expenses must be submitted by December 27th of the year they were intended.

Section 2.
Any officer designated as a representative at some official or sanctioned function shall be reimbursed expenses commensurate with branch finances and the expressed desire of the Branch members approving such delegation.

Section 3.
Any officer receiving expenses under Article 13, Section 1 who shall resign within his/her term of office shall be paid for his/her services throughout the last full month of service.

Section 4.
The President, Vice-President, Secretary, Treasurer, Sergeant-at-Arms, HBR-MBA\NSBA, AND Trustees will be docked 1/24th of his/her annual expense, as set forth in Section 1 of this Article, for each Executive Board Meeting and Regular Membership Meeting they do not attend.
Stewards and Alternate Stewards will be docked 1/24th of his/her annual expense, as set forth in Section 1 of this Article, for each Stewards Meeting and Regular Membership Meeting they do not attend.
The Chairperson of the Publications Committee will be docked 1/6th of his/her expense, set forth in Section 1 of this Article, for each issue of the Branch Newspaper that is not published.
The Chairperson of the Refreshments Committee will be docked 1/12th of his/her annual expense, as set forth in Section 1 of this Article, for each Regular Membership/Christmas Meeting that does not include refreshments.
The Legislative Liaison will be docked 1/12th of his/her annual expense, as set forth in Section 1 of this Article, for each Regular Membership Meeting they do not attend.
The AFL-CIO Delegates/Alternate AFL-CIO Delegates will be docked 1/24th of his/her annual expense, as set forth in Section 1 of this Article, for each Regular Membership Meeting and AFL-CIO Delegate Body Meeting they do not attend.

Section 5.
No Officer shall serve more than one office. However, any Officer may serve as a Steward, Alternate Steward, or Committee Chairperson if they are elected or appointed to that position. Officer is defined as President, Vice-President, Secretary, Treasurer, Sergeant-at-Arms, HBR-MBA\NSBA, and Trustees.

Section 6.
No officer or steward shall be paid lost wages for attending conventions, seminars, training schools or meetings unless authorized in advance by the membership. In emergency situations the Executive Board may authorize lost wages. (Emergency would be defined as not enough time to bring the request before the membership.)

Section 7.
Reimbursement of sick and annual leave will be made in the amount lost due to LWOP for union business.

Section 8.
As of January 1 of each year the officers compensation shall be raised the same percentage as a Letter Carrier, Grade 1, Step O received the previous year, rounded up to the nearest dollar. (Example: Grade 1, Step O Letter Carrier received a 6% raise the previous year, than all officers compensation would be raised by 6%.)

Section 9.
The President shall appoint a committee to review and make recommendations concerning the expenses paid under the provisions of this Article every January. This shall include the Legislative Liaison.

Section 10.
Any officer covered by the FERS program shall be paid, as an expense by the Branch, the same percentage of his/her Union wages as the U.S.P.S. pays as matching funds. It will be the responsibility of the officer to provide the treasurer proof of the percentage that he/she is entitled to (1-5%). This payment shall be made in lump sums semi-annually. This by-law shall be retroactive to January 1, 1997. This expense will be paid on leave without pay Union hours from 1998 on as documented by PS Forms 3971 or other valid documentation. For the year 1997 the cumulative total LWOP hours on the officer's pay stub will be sufficient.

ARTICLE 14
CHARGES AND APPEALS

The same shall apply as outlined in the Constitution for Subordinate Branches, Article 10 and 11, National Constitution.

ARTICLE 15
BENEVOLENT FUND

Section 1.
In the event of the death of a member $250.00 will be given to the immediate family upon presentation of a death certificate to the Branch. Families must apply for the $250.00 within ninety (90) days of the date of death.

Section 2.
The Branch shall provide $1000.00 Supplemental Term Life Insurance coverage for each active member as provided by the MBA of the NALC. When and if retirees are eligible to be included in the coverage, Section 1 above shall be eliminated.

Section 3.
In the event of a death in the immediate family of a member, flowers will be sent not to exceed the sum of $50.00 plus tax and delivery charge. If requested by the member, $50.00 will be given to the member in lieu of flowers. Immediate family is defined as spouse, child, parent or sibling of a member.

Section 4.
In the event of the death of a member, flowers will be sent not to exceed the sum of $50.00 plus tax and delivery charge.

Section 5.
Members or families may designate a charitable organization to receive the money.

ARTICLE 16
FUNDS

Section 1.
Disbursement of dues shall be as follows; General Fund, Payroll Account, and Building Fund.

Section 2.
All dues shall be deposited in a bank and/or savings institution, with the exception of the building fund. All monies received will be deposited in a checking or savings or money market certificates, as necessary, by the Treasurer.

Section 3.
At no time will there be any disbursement of monies made from un-deposited cash receipts. Money shall be disbursed by the Treasurer by use of a warrant ordered by the Branch or Trustees and signed by two of the top four officers (President, Vice President, Secretary, Treasurer). All monies of the General Fund shall be disbursed by the Treasurer with the approval of a majority vote of the members present and voting at a Branch Monthly Meeting. Any funds that are necessary to disburse between membership meetings must have the written consent of the majority of Trustees on the back of the warrant.

Section 4.
There will be no personal loans or advancements of expense funds prior to the due date.

Section 5.
The Building Fund will be set up as follows: $700.00 per month will be deposited in a checking/savings/money market certificates/mutual fund. The Treasurer and President will determine which fund it will be deposited in (checking/savings/money market certificates/mutual fund).

Section 6.
Money received from the monthly meeting jackpot 50/50 ticket sales, shall be divided into two (2) equal amounts. One part will go to the winning ticket holder, and the other part will be sent to the Muscular Dystrophy Association.

Section 7.
$3000.00 per year will be deposited in a Scholarship Fund to be disbursed as determined by the Scholarship Committee, with approval by the Branch. The scholarship will be known as the Branch 3126 Thomas Tormanen Memorial Scholarship.

A. RULES FOR ELIGIBILITY
1) Applicant or awardee must be a son or daughter or legally adopted child of an active, retired, or deceased member.
2) Applicants parent must be a member in good standing of Branch 3126 at least one (1) year prior to making application, with the exception of children of deceased members who were previously members in good standing of Branch 3126 at the time of their death.
3)** The child of the member must be a senior in High School, a junior nearing completion of his/her junior year, or graduate of High School or equivalent (GED), attending college or higher education (undergraduate) at the time of submitting the scholarship application. In the case of a junior applying, he/she will be required to submit not only grade transcripts for the junior year ending, but must submit a timely grade transcripts for his/her senior year as well. Failure to do so will cancel the scholarship if awarded.
4) Eligible Schools: Accredited and licensed college, community college, or other undergraduate institutions. The institution's eligibility shall be determined by the scholarship committee and shall be final.
5) Applicants must be a full-time student as established by their school or college.
6) The scholarship committee will rule on all eligible applications and will have the authority to rule on the eligibility of the applicant.
7) Student must have maintained a 2.0 grade point average or above. A copy of grade transcript or equivalent must accompany application for scholarship.
8) In the event the student drops out of school, any monies refunded, shall be returned to the Branch (up to the full amount of scholarship).
9) If unusual conditions (such as illness) are going to require an interruption in schooling, the scholarship will be held in abeyance for not more than one (1) year.
10) If NALC member is suspended by local Branch or enters supervision, this includes 204-B, the scholarship will be canceled. Children of 204-B's are excluded from making application for two (2) years upon returning to craft.

B. SCHOLARSHIP DIVIDEND
1) Scholarships will be on a yearly basis, awarded at the Annual Retirees Dinner.
2) Scholarships will be awarded in allotments of $500.00 per year per scholarship.
3) $3000.00 for six (6) scholarships of $500.00 each shall be allocated.
4) The Scholarship Committee shall award the scholarships by random drawing of all eligible applicants.
5) The funds shall be made payable to both the student and the school. The Scholarship Committee shall review all applications to assure that all eligibility criteria and requirements have been followed and met. Failure on the part of the applicant to meet the rules may be subject to disqualification by the Committee. If disqualified, the decision of the Scholarship Committee shall be final.
6) The Branch Secretary and or Treasurer will make prior arrangement for the college to refund full scholarship in the event the student drops out of school before the first quarter or semester is completed.
7) Two (2) alternates will be selected in the event that the scholarship winner is later ruled ineligible. The alternates’ names will not be disclosed. ** To be eligible to apply for this scholarship you must be enrolled in college or entering college in the Fall of the following year.

C. Rules for Committee Membership:
1) While serving on the scholarship committee, children or legally adopted children of committee members will be ineligible for one full academic year thereafter.
2) Committee serves at the pleasure of the Branch President and the Membership of the Branch.
3) Member must be in good standing, and not be in any management position or 204-b program
4) Chairperson plus four members will constitute a quorum for selecting scholarship awards.
5) The scholarship committee will have a minimum of two meetings per year.

Section 8.
The Tamra J. Paul & Ken Paul Memorial Fund will be established in a separate fund to be used to honor the Branch 3126 Tamra J. Paul Steward of the Year Award. The award will be given yearly. The recipients name will be added to the Steward of the Year plaque on display in the branch office and the recipient will be given a $100.00 gift certificate to a restaurant of his her choice.
A committee of not less than 5 members appointed by the president
The committee will function as follows:

1) Members or other stewards are encouraged to submit their nominee in a sealed envelope addressed to: The TAMRA J. PAUL STEWARD OF THE YEAR COMMITTEE.
2) We encourage use of the established form for submission, but not required. However, all applications must include the name of the nominator, the name of the nominee and what station the nominee acts as steward.
3) The nominator must be willing to submit to an interview by the Committee or a designated member of the committee should the committee feel it necessary.
4) It is recommended that the nominator enclose a brief letter, or use the comment section on the newly established application form, explaining why they feel this particular steward deserves recognition.
5) All nominees must be an active steward at the time of consideration by the Committee. They will be disqualified if they resign or are removed from steward duties, or go into management, or quit the Postal Service at any time during the qualification process including at the time of award. In that case, the runner up will be given the award.
6) All nominations are to be sealed in an envelope however received by the branch. Two or more members of the committee must be present to open applications and normally done at a committee session. Under extraordinary circumstances, the branch president may open the bids to affect the awarding process.
7) An alternate for the award will be selected at the time of selection for the Steward of the Year Award, whom shall remain anonymous until and unless the primary award is cancelled.
8) Selection process – The Secretary of the branch will give the committee upon request, a current roster of active stewards and alternates. From the volume of nominees, it will first be determined who is eligible. The committee may have two or more of it’s members open applications so that those names can be given to the Secretary to determine branch meeting attendance, steward meeting attendance and steward training seminars attended.
9) Each nominee’s application will be reviewed and discussed by the committee members. Taking into consideration the following criteria: Contract knowledge, leadership qualities, union involvement, & respect for others, and the recommendation of the nominator.
a) Stewards/alternates serving on the committee are eligible to be nominated, but are disqualified from the review/voting process.
b) In these cases, the president of the branch will appoint a temporary substitute(s) to for fill that duty for that selection year.
10) After a discussion on the merits/qualifications of each nominee, the committee by secret vote will select a winner. A simple majority will determine the winner. In the event of a tie, the process will continue with those stewards in the tie, until a clear winner emerges. The decision of the committee is final.
11) All nominations must be in possession of the branch by close of business on October 31 each year.
12) The award will be given out normally at the January branch meeting of the next year.
13) The Editor of NEW VISION will attempt to post applications for Steward of the Year nominations in the first half year of publications, so that members have a chance to make selections and turn them in.

ARTICLE 17
RETIREES

Section 1.
The per-capita tax for retirees who retired under a Civil Service Annuity from the USPS prior to January 1, 1978 and desires to maintain an inactive status with the Branch shall be borne by the Branch. The Secretary will correspond with the retirees once a year to ascertain whether the retiree desires to remain an inactive member of this Branch.

Section 2.
The per-capita tax for retirees who retire after 1978 and desires to maintain an inactive status with the Branch shall be borne by the Branch, if the retiree requests so in writing to the Branch. The Secretary will correspond with the retirees once a year to ascertain whether the retiree desires to remain an inactive member of this Branch.

ARTICLE 18
AUTHORITY, AMENDMENTS & ALTERATIONS

Section 1.
These By-Laws may be amended at any Branch Meeting, provided any such amendment or alteration has been submitted in writing at a previous months meeting and suitable notification to members is made at least ten days before the Regular Meeting at which the vote is to be taken.

Section 2.
These By-Laws, having been approved, shall be the governing rules of this Branch.

Section 3.
The highest authority of this Branch shall be vested in the General Membership.

Section 4.
The Constitution of the National Association of Letter Carriers shall govern in all points not covered by these By-Laws.

Section 5.
These By-Laws shall not be effective until approved by the Committee of Laws.

Section 6.
All requests for disbursement of funds to charitable organizations or individuals, shall be submitted to the Executive Board for consideration and a recommendation will be presented to the Branch.

Section 7.
The President, in January of every year, will appoint a committee to review these By-Laws. This committee will report their findings and recommendations to the membership at the Regular Membership Meetings. The By-Law Committee will also be responsible for reviewing any and all amendments or alterations to the Branch By-Laws, submitted in accordance with Section 1 of this Article, and make their recommendation to the members present and voting at a Regular Membership Meeting.